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Assignment Title: Sr. Communications and Outreach Consultant
Technical Point of Contact: USAID LAC Eastern & Southern Caribbean Program Office Director
Level of Effort: 88 Days
Period of Performance: April 15, 2021 through August 15, 2021
The U.S. Agency for International Devlopments' Eastern and Southern Caribbean's (ESC) Program Office (PRO) seeks a Senior Level Communications and Outreach Consultant to serve as our key... Writer/Editor in our Program Office at the mission. USAID/ESC includes the six independent countries of the Organization of Eastern Caribbean States (OECS: Antigua and Barbuda, Dominica, Grenada, St. Kitts and Nevis, Saint Lucia, and St. Vincent and the Grenadines), Barbados, Bahamas, Trinidad and Tobago, Guyana, and Suriname.
The incumbent will assist the mission with developing communications strategies to ensure its programs and activities are more visible, and provide internal and external communications support to the ESC team and its partners and stakeholders. The Communications and Outreach Consultant will serve as a technical Writer/Editor, assists with the drafting, reviewing, and editing of major USAID reporting and planning documents while ensuring that documents prepared by the Mission are written in American English, follow U.S. government (USG) standards for the use of clear and easily understood language, and are well organized, concise, and easily accessible to reviewers from a broad array of disciplines.
Scope of Work:
During the period of the consultancy, the Sr. Communications and Outreach Consultant will undertake numerous activities, including:
- Assist with the development of a communications strategy and support internal and external communications, outreach programs and activities in coordination with USAID/ESC.
- Aid in the writing and editing of USAID/ESC outreach and communication materials including but not limited to fact sheets, situation reports, talking points, speeches, public presentations, and briefing materials for external audiences including the public, the media, Congress, foreign governments, NGOs civil society organizations and international organizations.
- Ensure English-language materials for internal and external use by USAID/ESC and U.S. Embassy Bridgetown interagency are clearly written for external audiences, well organized and free of grammatical errors; follow appropriate templates and style guidelines as set forth by the Mission, Embassy and/or USAID Bureau of Legislative and Public Affairs (LPA); reflect U.S. Government foreign policy and development assistance priorities for the region; and are tailored to the intended audience(s) while maintaining technical accuracy.
- The consultant will ensure that final documents for senior management review are well organized, follow appropriate formats, contain the required information, and are written in clear and easily understood language while maintaining accuracy in terms of technical content.
- The types of documents to be processed range from simple correspondence, speeches, and public outreach materials to complex and lengthy technical documents that outline agency processes for management and audit purposes.
- The consultant is responsible for drafting factual and interpretive memoranda that provide clear and well-supported recommendations, and objective information and advice to senior staff on a variety of programming and administrative issues
- S/he will be expected to employ a range of writing styles, including expository, documentary, and creative storytelling to accommodate the full range of USAID’s different audiences.
- The consultant must ensure the accuracy, appropriateness of style and tone, as well as adherence to format and content requirements of all documents managed by the Program Office (PRO).
- The consultant is also expected to review complex and detailed USAID guidance and conduct limited subject research as required to accomplish writing and/or editing assignments.
- S/he is expected to become familiar with a broad range of key sources of information for Agency policies and procedures, as well as style guidelines for producing various documents.
- Coordinate content input and clearances among the appropriate technical and/or support offices, Mission leadership and interagency colleagues from various embassy sections.
- Maintain updated standard document templates, formats, and style guidelines. Provide training to Mission staff and implementing partners on writing and available Mission/Agency resources.
- Support, assist and prepare Agency presentations, interactions, or interviews with the news media (print, TV, Social Media, Radio) to include edit social media content, and draft and schedule social media posts to support a cohesive external message
- Photo, edit, or create digital assets (photographs, pictograms).
- The consultant also will work closely with document authors to revise documents as necessary and use this process to increase the overall quality of staff writing.
- Regional Development Cooperation Strategy drafted, reviewed, and approved
- Updated, high-quality project fact sheets Bi-Weekly highlights, Success Stories, etc
- Reports prepared, edited, reviewed, and approved.
- High-quality written inputs to annual and ad-hoc reporting products (not to exceed 5 products), reflecting the perspectives and priorities of USAID/ESC technical teams and senior management.
- Conceptualize and develop a strategic social media strategy against core messaging priorities, increase reach, and deepen audience engagement to coincide with USAID/ESCs overall communication plan.
- Photo, edit, or create digital assets (photographs, pictograms).
- This position does not authorize/require the consultant to directly communicate with IBTCI clients.
- This position does not authorize/require the consultant to have decision making authority on final work product.
- USG Facilities Access
- A minimum of five years of relevant experience in journalism, communications, public relations or public affairs, international relations, international development, public administration, development/area studies and social studies
- Experience writing and editing in English, including but not limited to press releases, event scenarios, talking points, and social media content and articles
- Work experience in writing and editing for a government agency, international non-government organization (NGO) or foreign donor agency.
Preferred Knowledge, Skills, and Abilities:
- Expert level knowledge of USG communications strategy, knowledge management and related practices and the ability to interpret USAID policies/procedures and practices into meaningful communications and outreach activities
Education: A Bachelor’s degree in fields that may include English, journalism, communications, public relations or affairs, advertising or marketing, international development and public administration.
Working Environment: Work will be performed remotely.
Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.
Supervisory Responsibilities: This position does not have supervisory responsibilities.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.
If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com