full time management

Job Details


This position is open until filled with first review of applicants to take place on October 27th, at 4pm.

The Communities Fighting COVID! Project funded by the National Institutes of Health as part of the Rapid Acceleration of Diagnostics Underserved Populations Initiative (RADx-UP) at San Diego State University School of Public Health is recruiting an experienced full time Project Manager to work with our academic-community partnership committed to reducing COVID-19 disparities affecting our most vulnerable communities in San Diego County.

The Project Manager will become part of the leadership team of the Communities Fighting COVID! Project. Under general supervision of the Principal Investigators the Project Manager is responsible for providing management and supervision support to ensure the smooth operation of the day-to-day functions of the Project, including staff supervision, communication and flow of information between units, production and distribution of... internal and external reports, implementing effective planning and evaluation strategies, communication, and coordination of meetings and activities. In addition, the Project Manager oversees the Implementation Unit, works with other RADx-UP sites, and prepares reports for the coordinating center.

  • This is a remote position with the possibility of occasional in-person training activities and a full return to in-person work if necessary and appropriate per public health order.*

The Project Manager is responsible for but not limited to:

Project Implementation Oversight & Logistics 25%

General supervision and oversight of the project. Working closely with the Community Implementation Coordinator to support logistics for successful project implementation. Monitoring progress of deadlines according to project milestones and deadlines and comply with all federal reporting requirements. Completing IRB amendments and reports, confirming that the project and all components are in compliance at all times. Oversight of logistics including data collection devices, COVID testing supplies, PPE supplies. Ensuring project staff complete and file incident reports and that this information is communicated to the principal investigators in a timely manner. Work with other RADx-UP sites to support related research.

Personnel Management 20%

Supervising and providing ongoing support to the community health workers, other field staff, student research assistants, data manager, and graduate research assistants. This includes, but is not limited to, scheduling, evaluating, disciplining, coordinating and conducting training sessions and meetings with staff. The Project Manager will be secondary to the Community Implementation Coordinator in supervising the community health workers and field staff. The Project Manager is responsible for creating and monitoring staff adherence to operations protocols and progress toward goals.

Engaging in recruitment activities for project staff; drafting job descriptions, screening, interviewing and assisting with hiring decisions regarding project staff. Providing supervision to employees by giving work direction, coordinating schedules, and communicating feedback on their performance. Monitoring activities of key staff members through weekly meetings and the review of their written reports to ensure progress toward project goals. Monitoring the progress of key personnel as they prioritize, plan, and execute projects.

Reporting 20%

Preparing weekly reports summarizing project progress to update the Lead PI on all aspects of the study. Coordinating regularly scheduled meetings with Investigators to provide them an overview of the progress of the study. Prepares reports of overall study progress for community advisory board meetings. Prepare reports for the coordinating center: information regarding barriers and facilitators of COVID-19 testing and emerging challenges to implementation of the proposed research Submit data collection instruments and products to the coordinating center. Disseminate effective COVID testing implementation strategies to the coordinating center. Support investigators in dissemination activities.

Assisting in the preparing progress reports (RPPR) for the National Institutes of Health. Compiling reports from various Cores and Projects, collecting updated Other Support documents, developing budget projections, and working with SDSU Research Foundation Development Specialist through the submission process.

Committee Oversight & Coordination 5%

Prepares reports for the data safety monitoring board (DSMB), organizes DSMB meetings, and runs the DSMB meetings.

Organizes scientific advisory board meetings. Organizes and runs weekly investigators and PIs meetings.

Budget Management 15%

Managing the project budget, in partnership with the Fund Manager and Principal Investigator. Providing regular budget reports to the Lead Principal Investigator on budget spending and projections. The position requires a strong understanding of financial resource planning systems, processes and ability to coordinate project-level budget/resource estimates and manage actual costs vs. planned cost.

Community Relations 10%

Provide regular correspondence with community organizations including partnering community organizations. Provide assistance with developing flyers, presentations and other marketing tools for the project as needed. Develop and maintain relationships with the leadership and staff at participating community organizations, and other community-based organizations. Working with the Community Implementation Coordinator, organize virtual conferences for the community partner team for sharing of lessons learned among partners.

Other Duties and Responsibilities as Assigned 5%

Completes all necessary training, including SDSU’s Institutional Review Board Human Subjects tutorial. Conducts regular meetings with Principal Investigators to discuss progress; attends project meetings (team meetings, investigator meetings). Attend SDSU Research Foundation trainings relevant to the position.

Minimum Education & Experience:

  • Equivalent to a bachelor’s degree in appropriate field related to program/project, or additional experience may be substituted for the required education on a year for year basis
  • Four years of progressively responsible experience in technical or administrative assignments

Preferred Qualifications:

  • Master’s degree in Public Health or related field
  • Prior experience in project management/coordination including budget management and the preparation of written reports
  • Prior experience at an academic research institution

San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation

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